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Legal Note of Syntegon Technology GmbH

© Copyright
All rights reserved. Text, images, graphics, sound, animations and videos as well as the arrangement of the same on Syntegon websites are protected by copyright and other commercial protective rights. The content of these websites may not be copied, disseminated, altered or made accessible to third parties for commercial purposes. In addition, some Syntegon websites contain images that are subject to third-party copyrights.

Trademark information
Unless specified otherwise, all trademarks on Syntegon websites are protected by trademark law. This applies in particular to Syntegon brands, nameplates, company logos and emblems. The brands and design elements used on our pages are the intellectual property of Syntegon Technology GmbH, Germany.

Warranty information
This website was compiled with utmost care. Nonetheless, the accuracy or correctness of the information contained cannot be guaranteed. Any liability for damage resulting directly or indirectly from use of this website is precluded, unless caused intentionally or in gross negligence by Syntegon.

Licence information
The intellectual property contained in the Syntegon website such as patents, marks and copyrights, is protected. This website does not grant a licence for utilising the intellectual property of companies of Syntegon or third parties.

Online dispute resolution (ODR)
Information regarding online dispute resolution (ODR): The European Commission offers a platform for the resolution of online disputes. This platform is dedicated to facilitating the out-of-court settlement of disputes concerning contractual obligations in online sales and service agreements.

The platform can be found at http://ec.europa.eu/consumers/odr

We do not engage in out-of-court settlements before consumer arbitration bodies.

Data protection notice for the applicant management process at Syntegon Group

Privacy Policy in the Applicant Management Process of the Syntegon Group

We want to welcome you as part of our team!
Hereby, we inform you about the processing of your personal data within the framework of our applicant management process at the Syntegon Group. Furthermore, we would like to inform you about your rights under applicable data protection law.

Syntegon respects your right to privacy.
Protecting your privacy in the processing of your personal data, as well as the security of all business data, are important concerns for us, which we consider in our business processes. We process personal data collected in the context of our applicant management process confidentially and only in accordance with legal provisions.

Data protection and information security are integral parts of our corporate policy.

Responsible
Responsible for the processing of your data is the respective legal entity of the Syntegon Group to which you apply using the applicant management system. The contact details of this Syntegon legal entity can be found in the job advertisement in the applicant management system. You can find the respective addresses in Annex 1 of this privacy policy.

Processed Data Categories
The processed categories of personal data include, in particular:

• Master data (e.g., name, date of birth, nationality, place of residence)
• Documents (e.g., certificates, attestations, curriculum vitae)
• Education history (e.g., data on (higher) education, professional qualifications)
• Organizational data in the case of internal applications (e.g., personnel number, cost center, department)
• Billing data (e.g., bank details for reimbursement of application expenses)
• Communication data (e.g., email, (mobile) phone, for internal applications also NT-User)
• Log data generated during the use of IT systems.

This may also include special categories of personal data according to Article 9 (1) GDPR, such as data related to health, religious beliefs, or union membership.

Processing Purposes and Legal Bases
The processing of your personal data is carried out in accordance with the European General Data Protection Regulation (GDPR), national data protection laws, and other relevant national laws.

The data processing serves the execution of the applicant management process for the initiation and establishment of an employment relationship with a legal entity of the Syntegon Group.

The primary legal basis for this is Article 6 (1) sentence 1 b) GDPR in conjunction with the relevant national regulation (for the implementation of pre-contractual measures to establish an employment relationship).

Other legal bases include:

• Article 6 (1) sentence 1 a) GDPR in conjunction with the relevant national regulation ("Consent"): e.g., within the framework of the applicant management system.
• Article 6 (1) sentence 1 f) GDPR ("Legitimate Interest"): We carefully weigh our legitimate interests in organizing our business operations (e.g., personnel evaluations such as personnel controlling, analytical reporting) in accordance with legal regulations against your interest in the protection of your personal data.

If special categories of personal data pursuant to Article 9 (1) GDPR in conjunction with the relevant national regulation are processed, this is done on the basis of Article 9 (2) b) GDPR. In addition, the processing of health data for the assessment of your ability to work may be necessary in accordance with Article 9 (2) h) GDPR in conjunction with the relevant national regulation.

Application Process
The simplest way to apply is by directly submitting an application to a job advertisement published on our job portals, where you enter your data in a candidate profile created specifically for the advertised position. You have the option to send your data via a link to a social network, manual entry, and/or using "CV parsing" (transmission of specific curriculum vitae data to our job portal).

We will keep you informed about the processing status via email.

During the application process, we may ask you if we can forward your application documents to other job offers that match your profile.

Participation in Syntegon Recruiting Events
Some Syntegon locations organize recruiting events to attract potential candidates for several similar job vacancies. Special event pages on various internet platforms provide information about the contents of these events. You can apply to participate in these events by uploading your application through the link provided in our application system.

Collection of Personal Data
Collection of Personal Data During the application process, you can also choose to have your application considered for future positions and allow us to contact you for future vacancies. By consenting to be included in the talent pool, HR employees of the Syntegon Group worldwide gain access. The legal basis for processing is Article 6 (1) lit. a) GDPR ("Consent"). You can revoke this consent at any time.

Your personal data is generally collected from you during the application process. Data from paper applications is manually transferred to our applicant management system. You will receive an email allowing you to activate your manually entered application. In this email, we will inform you whether we will return the application documents to you or destroy them. If you do not activate your application within 30 days, your data will be deleted from our applicant management system, and you will not be further considered in the selection process.

In addition, you have the option to be recommended by an employee of the Syntegon Group. To do this, you can hand over your application documents to this employee, who uploads them to our applicant management system. You will receive an email allowing you to activate your application. If you do not activate your application within 30 days, your data will be deleted from our applicant management system, and you will not be further considered in the selection process. Your application is linked to the employee who uploaded your data, allowing us to recognize that this employee recommended you. Additionally, this employee can track the status of your application (invitation, rejection, etc.) on an overview page but does not see details of the application process.

The filling of particularly sensitive positions may require an additional examination of your applicant data and career path. The result of this review is documented in the applicant management system. We transparently inform you about the need for such a review within the framework of our job advertisements. This review is carried out in consideration of local legal regulations and with the involvement of carefully selected service providers.

Recipient of Your Personal Data

Within a legal entity of the Syntegon Group
Within a legal entity of the Syntegon Group, only the responsible persons and departments (e.g., supervisors and employees involved in the application process, departmental supervisors, HR department, employee representatives) have access to your personal data for the purposes mentioned above.

Other legal entities of the Syntegon Group
Other legal entities within the Syntegon Group are generally separate controllers. The individuals mentioned above who are involved in the job filling process may belong to different companies within the Syntegon Group, depending on the position. Therefore, your data may be transmitted worldwide within the Syntegon Group to the respective individuals.

In the event of your employment, your data will be transferred from our applicant management system to our HR administration systems. In this case, your data may be transmitted to another legal entity of Syntegon and processed there as employee data. The exchange of your personal data with other legal entities within the Syntegon Group is particularly for contract fulfillment and due to our legitimate interest in organizing internal workflows (e.g., Shared Services, implementation of cross-legal entity transfers).

Recipients outside the Syntegon Group
Furthermore, we may transmit your personal data to other controllers if we or the third party have a legitimate interest in such disclosure or if you have given your consent for it. You can find a list of the contractors and service providers we use, with whom not only temporary business relationships exist, in the overview attached as Annex 2.

Data processors
If we transmit personal data to contractors, service providers, or legal entities of the Syntegon Group outside the European Economic Area (EEA), the transmission will only take place if the third country has been confirmed to have an adequate level of data protection by the EU Commission or if other appropriate data protection guarantees exist (e.g., binding corporate rules or EU standard contractual clauses).

You can obtain an overview of the recipients in third countries and a copy of the specific arrangements to ensure an adequate level of data protection from us. Please use the contact information of the data protection officer provided below.

If a transfer to recipients outside the European Economic Area is necessary for the assertion/exercise of or defense against legal claims, this will be done in accordance with Art. 49(1)(e) of the GDPR.

Duration of storage (in Germany)
We delete your personal data as soon as they are no longer necessary for the purposes for which they were collected or processed, and the applicable storage periods according to the respective national legislation have expired.

After the termination of the application process by our rejection or your withdrawal of the application (hereinafter "termination of the application process"), your personal data will be deleted as soon as we no longer need them. This occurs 6 months after the respective application process has been concluded.

If you have registered for our talent pool, we keep your data for 3 years. Afterward, your data will be deleted. If you revoke your consent, your data will be deleted immediately, unless there are national legal retention periods (e.g., ongoing application process).

Security of data processing
We take all necessary technical and organizational measures to ensure an adequate level of protection and to protect your personal data, especially against the risks of accidental or unlawful destruction, manipulation, loss, alteration, or unauthorized disclosure or access. Our security measures are constantly improved in line with technological developments.

Your rights as an applicant
Please use the information in the section "Contact information of the data protection officer" to assert your rights. Make sure that we can clearly identify you.

Right to information and access:
You have the right to receive information from us about the processing of your data. To do this, you can assert the right to access regarding the personal data we process about you.

Correction and deletion rights:
You can request the completion of your data and the correction of incorrect data from us. If the legal requirements are met, you can request the deletion of your data.

Restriction of processing:
If the legal requirements are met, you can request us to restrict the processing of your data.

Objection to data processing on the legal basis of "legitimate interest":
You have the right to object to the processing of your data by us at any time, insofar as this is based on the legal basis of legitimate interest. We will then cease processing your data, unless, according to legal requirements, we can demonstrate compelling legitimate grounds for further processing that override your rights.

Revocation of consent:
If you have given us consent to process your data, you can revoke it at any time with effect for the future. The legality of processing your data until revocation remains unaffected by this.

Data portability:
If the legal requirements are met, you can request to receive the data you have provided to us in a structured, commonly used, and machine-readable format or, where technically feasible, request that the data be transmitted to a third party.

Right to lodge a complaint with the supervisory authority:
You have the right to lodge a complaint with a data protection authority. You can contact the data protection authority responsible for your place of residence or your federal state or the data protection authority responsible for us.

The data protection supervisory authority responsible for the Syntegon Group is the "State Commissioner for Data Protection and Freedom of Information in Baden-Württemberg." You can reach them at:

Address: Lautenschlagerstraße 20, 70173 Stuttgart, Germany
Mailing address: Postfach 10 29 32, 70025 Stuttgart, Germany
Phone: +49 711 / 615541-0, Fax: +49 711 / 615541-15
Email: poststelle@lfdi.bwl.de

Adjustment of the data protection notice:
We reserve the right to adjust our security and data protection measures. In such cases, we will also update our data protection notices accordingly. Please therefore note the current version of our data protection notice in the job advertisement.

Contact information of the data protection officer:
You can reach our data protection officer at:

Data Protection Officer Information Security and Data Protection (PA/DSO) Syntegon Technology GmbH Postfach 11 27 71301 Waiblingen Germany

or

Email: dpo@syntegon.com

To assert your rights and to report data protection incidents, please use the following link:

https://www.bkms-system.net/syntegon

As of: 2023.11.01